Table of Contents

BMD NTCS: Full-text search in the archive with Windows search

Minimum requirements

Windows Server 2016
Windows Server 2019
Windows Server 2022
Windows Server 2025
The BMD archive printer runs exclusively on Intel and AMD CPUs. The current ARM Snapdragon CPUs do not support installation of the printer.

Explanation

The difference between a regular full-text search and a search via the operating system is that whenever you create or change a document, the indexing catalogue is simultaneously built in the background. The full-text search via the operating system can access this catalogue.

Thus, both types of full-text search have the same result but a full-text search via the operating system is considerably faster.

Please note!

The indexing catalogue is built automatically in the background and only if the server has enough resources. It is therefore possible that documents that have recently been scanned or archived cannot immediately be found in the full-text search. It might take some time.

A) Installing Windows Search

Install Windows search by selecting Server Manager → Manage → Add roles and features.

Screenshot of the "Select Features" step

Afterwards, you have to start the service “Wsearch” and set the startup type to “Automatic”.

PowerShell

Install-WindowsFeature Search-Service

Set-Service Wsearch -StartupType Automatic

Start-Service Wsearch

Install-WindowsFeature Windows-TIFF-IFilter

Screenshot of the Windows search properties (local computer)

B) Installing the IFilters

To fully index PDF documents or Office documents, it is required to install so-called IFilters on the server which runs Windows Search.

A free-of-charge IFilter for PDF files is automatically installed with the Adobe Acrobat Reader. For this filter, please install the 64-bit version of the Adobe Reader directly on the server.

https://get.adobe.com/uk/reader/otherversions/

Microsoft offers separate IFilters for Office documents which are based on Office 2010:

Download Microsoft Office 2010 Filter Packs from Official Microsoft Download Center

You can check which file types are indexed by which filter in the Control Panel in the “Indexing Options” under “Advanced settings”.

Screenshot of the indexing options; arrows point to "Advanced" and "File Types".

C) BMD NTCS settings for the service

BMD NTCS → TOOLS → Settings → TOOLS parameters → Overall system → General settings:

Screenshot with the path to the TOOLS parameters highlighted

Adjust the following settings in section 3 – BMD NTCS service:

Screenshot of the parameter settings for BMD NTCS service

Storage process:

1 – Store via server

Server name/IP address:

IP address or server name where the service is installed.

Port number:

You can choose the port number freely. The default port number is 81.

Please note!

When Windows Firewall is active, the service (BMDNtcsSvc.exe) has to be added to the exceptions (TCP)!

Please note!

Whenever settings are changed in BMD NTCS, you have to restart BMDNtcsSvc in the services!

D) Compiling the search catalogue

First check the archive paths:

Enter “Paths” in the search field in the top-right corner and click on Paths.

Screenshot of the search bar showing a list of search results

Screenshot of the selection window with focus on the CRM paths

Update the catalogue under Functions → Update search catalogue.

Screenshot of the path window with focus on the "Update search catalogue" function

Detailed view of the "Update search catalogue" function

Continue by clicking on “Yes” when the following message appears:

Screenshot of a message that needs to be confirmed with "Yes"

If the process has been carried out successfully, you will get a confirmation:

Screenshot of a message stating "Update completed!"

E) Checking the search catalogue

Control Panel → Indexing Options

F) Special case: archive is on a separate server

In this case, the service BMDNTCSSvc must be installed on a different server and access to it has to be set in the BMD NTCS parameters.

To do this, copy the files BMDNtcsSvc.exe – libeay32.dll – ssleay32.dll – msvcr71.dll from the directory \\BMDSRV\BMDNTCS_PGM (e.g. C:\BMDService).

Create a BMDSERVICE.INI file in the same directory with the following content:

[BMDUPDATESERVICE]

UpdateClient=3

Host=BMDSRV

Port=81

NoUpdateSQL=1

NoUpdateNLS=1

NoUpdateDATA=1

The host refers to the server where the BMD NTCS program is installed. The server then automatically gets newer files from the main server when an update or a patch was installed.

Additionally, create a BMD.INI file in the same directory according to the pattern below:

[BMD]

BIN=\\BMDSRV\BMDNTCS_PGM\BIN

NLS=\\BMDSRV\BMDNTCS_PGM\NLS

DATA=\\BMDSRV\BMDNTCS_PGM\DATEN

LOG=C:\BMDService\LOG

[BMD\ALIASNAMES]

ALIAS0=BMDSRV\BMD:BMD

Now, you can create and start the service using the parameter /INSTALL.

Example: C:\BMDService\BMDNtcsSvc.exe /INSTALL