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BMD Cloud: Using OneDrive

After the activation by the BMD IT support team (email: technik@bmd.at), the application OneDrive will be available in the Start menu in BMD Cloud.

 

Now, you can start the setup using the assistant. Enter the email address of your Microsoft 365 account.

The Setting up OneDrive screen where you can enter your email address

Click on “Continue” in the following window.

Screen reading "Microsoft respects your privacy" with the "Continue" button

Select whether you want to send optional data to Microsoft.

The screen where you can decide whether you agree to the optional data transfer to Microsoft

The location can be changed, but it must be in your user profile.

Screenshot showing the option to change the location, which has to be in your user profile. The red arrow points to the "Change location" button.

It is not possible to use a network drive.

Screenshot of the error message when selecting a network drive: Your OneDrive folder cannot be created at the selected location.
Screenshot of a short explanation regarding the availability options of your files.

Depending on the type of Microsoft 365 account, there will be a brief explanation of your options.

Click on “Continue” in the following window.

Screenshot of the final installation screen with the "Open my OneDrive folder" button.

You will find the icon for the connected OneDrive account in the notification area of the task bar. Here, you can make further settings.

Screenshot of the OneDrive account in the task bar. A red arrow points to the Cloud icon in the task bar, another points to "Settings" in the open context menu.
Screenshot of the OneDrive settings. The "Settings" tab is open.
Screenshot der Ordner-Auswahl. Reiter "Konto" geöffnet, roter Pfeil bei OneDrive Speicherort auf "Ordner auswählen".

The data synchronised via OneDrive will be saved in the respective user profile and are part of the used storage in BMD Cloud.


Sharing files and folder in the explorer

After setting up OneDrive successfully, you can find “OneDrive” in the explorer.

A screenshot of OneDrive in the explorer after it was set up successfully.

By right-clicking on a file or folder, you can now share it with other people.

Screenshot of a file's context menu, a red arrow points to the "Share" icon.

Then, you can adjust or restrict access to the link.

Screenshot of the option to sennd a link for access. The text "Anyone with the link can edit" and the editing icon are surrounded by a red frame.
Screenshot der Linkeinstellungen beim Teilen eines Dokuments mit folgenden Optionen: Bearbeitung zulassen, Ablaufdatum und Kennwort festlegen.

Once you copy the link, the respective link will be created.

The screen containing the link for sharing and the option to copy it.

You can remove the share/access again accordingly...

Screenshot of the options when sending a link. A red arrow points to the avatars in the "Shared with" section.
Screenshot der weiteren Optionen zum Verwalten des Zugriffs. Roter Pfeil zeigt auf die drei Punkte neben dem Link "Weitere Optionen".
Screenshot der Option "Link entfernen". Roter Pfeil zeigt auf X neben dem Link "Link entfernen".

Explanation of the OneDrive icons in the explorer:

The data are only available in OneDrive online

Blue cloud icon

The data are always available locally

A check mark in a green circle, meaning successful or confirmed.

The data are currently available locally (you can edit them online and offline)

Dark green check mark in a green circle, meaning the data are up to date.

The data are shared with another person

Grey user icon, representing a user profile.